Print Migration

Fact: A properly managed Print Migration strategy can potentially save your organization large sums of money in a given year.

According to Gartner Group Consulting, “print fleets can cost an enterprise between 1% and 3% of corporate revenue per year”.  Gartner predict savings opportunities of 30% -50% with a properly executed Print Migration initiative

Understanding The Cost Per Page

To understand how print migration works, it is
important to make the distinction between a low cost device and a high cost device. An MFP (Multifunctional Printer) for instance, is obviously larger and has a higher up front cost compared to a desktop printer, but as any purchaser knows, the supply cost of a desktop printer is much higher than that of the MFP.

Most people are surprised to learn that the total cost per page difference can often be 10 to 1. The reason for this is that most printers (even high efficiency lasers) require additional maintenance kits and other consumables over the product's life cycle.

Print Migration

The cost per page for a desktop printer is significantly higher than an MFP over the entire product life cycle.

Consolidation & Efficiency

The key point here is to realize that a single MFP device can be used for the equivalent volume of possibly 12 or more desktop printers. Not only is the cost per print much lower on an MFP device, but there is less of an administrative burden associated to maintaining multiple print devices throughout an office environment, not to mention the savings in electricity costs.   

Managed Print Services

Staff Need To Buy In

The key to print migration is the willingness of an organization to divert more printing volume to lower cost-per page devices (such as de-centralized MFP’s) and to only use high cost per page desktop printers for smaller print jobs.

Staff need to buy into a print migration initiative, but leadership must come from the top.


Results Realizable

  • Savings of 30% to 50% are not uncommon and have been projected by Gartner and other consulting firms for the past ten years.
  • Reduction of the carbon footprint by 50%.





Managed Print Services

Obstacles to Success

The restructuring of office print devices across departmental boundaries can sometimes result in differences in policy and opinion. If the all levels of the organization are in agreement with the financial, efficiency and environmental objectives, a managed print services program can result in huge benefits.

Learn more about 4 Office's Managed Print Services:

Managed Print Services
"All In" Print Plans - Can Save 30% or More
Custom Fleet Reporting Gives Management Control